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If you are NOT using Office 365 or Exchange Server:

If you want to create an appointment without sending a meeting request, click Cancel Invitation on the Ribbon and then click Save and Close. If you want to create the appointment and send a meeting request to someone, enter their details in the To field and then click Send. As you change the date at time, you will see that the date and time for the other person will change automatically. Now on the Room Finder Task Pane that should be displayed in the right hand side, select a date and time. –Select the time zone of the other person from the drop-down. –Open up the New Appointment form (Go to your Calendar in Outlook and click New Appointment).

If you are using Outlook with Office 365 or Exchange Server: Open the VBA Editor by pressing Alt+F11 on your keyboard.Do you need to schedule appointments, calls etc with people in different time zones? Here’s how to make sure that you’re both there at the same time by getting Outlook to show you the time in both zones at the same time. In Outlook 2007 and older, it’s at Tools, Macro Security.Īfter you test the macro and see that it works, you can either leave macro security set to low or sign the macro. To check your macro security in Outlook 2010 and above, go to File, Options, Trust Center and open Trust Center Settings, and change the Macro Settings. Found = True Then = RGB(0, 102, 204)įirst: You will need macro security set to low during testing. objSel.Range, strLink, "", "", strLinkText, "" StrDeletePhone = "+1 2 Canada (Toronto ON)"

ObjItem.HTMLBody = Replace(objItem.HTMLBody, "English (United States)", "") ' user wanted to clean up phone # left in If objInsp.EditorType = olEditorWord Then You'll also need to change the phone number strings to the correct values.Īfter creating the Skype meeting, run the macro to update the numbers.ĭim strLink As String, strLinkText As Stringĭim strDeletePhone As String, strAddPhone As String To use this macro you need to set a reference to the Word Object Model in the VBA editor's Tools, References dialog. It then finds the remaining numbers and deletes the entire row. This code sample uses the Word object model to select the numbers you are replacing and replaces then with the new number and new hyperlink. There are two ways you can do this: create HTML stationery to replace the template and use Regex to get the meeting code so you can recreate the link to the meeting or use a macro to delete or replace the numbers in the meeting invitation, using the method in " Use Word Macro to Apply Formatting to Email".